Procurement tracker, week 24
Updated
16 June 2027
Lines ordered
151 of 214
Install starts
4 October 2027
Your decision
One, by 21 June
Status at week 24
Read from the live FF&E tracker on 16 June. All values in EUR, excluding VAT. The tracker link stays current, and this page is the summary we send every second Wednesday.
0
Lines ordered of 214
0
Lines delivered to store
€0
Committed of €486,500
0
Line at risk
Where the money and the lines are
From the live tracker, 16 June 2027. Committed spend is 72% of budget with 71% of lines ordered, so the remaining lines carry no cost surprise so far.
Committed by category, € thousand
Total €351.3k against a €486.5k budget, contingency included
Status of 214 lines
Delivered means received and checked at the store
Lead times against the 4 October install
Every order date, lead time and delivery is drawn from supplier confirmations. Item codes and PO numbers sit in the tracker. Only the lounge chair line crosses the install date.
Beds and casegoods, 12 weeks
Joinery, 12 weeks
Lighting, 9 weeks
Lounge chairs, 22 weeks, at risk
Textile orders close
Textiles, 8 weeks
Consolidate at store
Install, 38 units
Snag list
How a line moves through the tracker
Every one of the 214 lines passes through the same five states. The date beside each state in the tracker is the one the supplier confirmed in writing.
Specified
Finish, quantity, net price and supplier are locked in the schedule, and you've signed that group of lines off.
Ordered
We issue the purchase order and pay the deposit. The supplier has three working days to confirm a dispatch date.
In production
Rasmus checks progress at weeks 4 and 8 of any lead time over 10 weeks, with factory photos logged against the line.
Delivered to store
Received at our Ülemiste store, unpacked and checked against the specification within two working days. Damage goes back the same week.
Installed
Placed in its unit and closed off on the snag list. A line isn't finished until Kadri's team has signed that unit over.
Status by zone
Open a zone to see where it stands. Line counts add up to the 214 in the tracker.
Studios, 26 units
122 lines, 96 ordered. Beds and wardrobes are in production and due at store on 26 July. Desk lamps ordered last week. On plan.
One-bed suites, 12 units
58 lines, 41 ordered. Sofa beds confirmed at 12 weeks. Curtains go out with the textile order by 9 July. On plan.
Lobby and lounge
24 lines, 8 ordered. The 18 lounge chairs are the line at risk. Reception joinery is on plan, and the decision below settles the rest of this zone.
Café
10 lines, 6 ordered. Bar stools came in at €1,140 under budget. Pendants are on plan, with delivery to store on 9 August.
Risks, access and contingency
The things we are watching. Each has an owner and a date in the tracker, and none has reached the budget yet.
Why the lounge chairs slipped
The maker lost a foam supplier in May and has moved production to a second plant. Written confirmation now reads 15 October, against 10 September in the order. We have asked for a cost-free cancellation window until 25 June, which they have accepted.
Contingency, what's left
The €486,500 budget holds €44,227 of contingency. None has been drawn so far. The substitution below would add €2,360 back to it.
Freight and customs
Three containers come from outside the EU, and clearance is covered in each landed price. We've allowed nine working days from port to store at Muuga. A longer hold moves the store date, not install, until 24 September.
Access at the harbour site
The main contractor releases floors in sequence from 4 October. Goods lift booking is 07:00 to 15:00, and two loading bays are shared with the fit-out trades. Rasmus holds the weekly slot list.
Deposits and changes
Deposits on made-to-order lines average 40%. A change after order loses the deposit and restarts the lead time, which we'd flag here before you decide.
One decision, by Monday 21 June
We recommend the substitution. Same wool, same seat height, a slightly narrower arm, sample at your office from Thursday. If you keep the original, the lobby opens with rented seating until the chairs arrive on 15 October.
Prepared by
Rasmus Talvik Project director, Mardna Talvik
Telliskivi 42, 10611 Tallinn rasmus@mardnatalvik.ee
For approval by
Kadri Tamm General manager, Lumi Harbour
Next tracker update: Wednesday 30 June 2027.
Approve the lounge chair substitution
By confirming, you approve replacing the 18 lounge chairs with the alternative from the Finnish workshop, at €2,360 less overall and delivery to store on 13 September 2027. We will cancel the original order by 25 June at no cost.