--- title: "Bienvenue à Beacon Field House | Lacey Amory Architects" description: "Votre mission est confirmée. Rencontrez l'équipe Lacey Amory, découvrez les neuf premières semaines de l'étape 1 RIBA et préparez la visite de site du 8 mars." canonical: "https://pr-110.preview.formlio.com/fr/documents/bath-pack-daccueil-client-architecte" locale: "fr" type: "document" lastModified: "2026-11-08" alternates: en: "https://pr-110.preview.formlio.com/documents/bath-architect-client-welcome-pack.md" --- # Bienvenue à Beacon Field House | Lacey Amory Architects ## Welcome ### You appointed us on Friday. Here is what happens next. *Welcome · Beacon Field House* Who you will deal with, the first nine weeks, and how we work. One thing we need now: the three items below, by Wednesday 24 March. - Prepared for: Verity and Joss Penhallow - Prepared by: Frances Lacey, Lacey Amory Architects, Bath - First site meeting: Monday 8 March 2027, 10:00 *Card model of a low house set into a hillside, in raking light* *Lacey Amory Architects mark* ## What this is for A house for two people and forty sculptures, built so that neither of them ever feels like the exhibit. ## Who you will deal with Four people, and you can call any of them. We'd start with Mei for anything day to day, because she will usually already have the answer. ### Frances Lacey, partner Holds the design and your appointment. She runs every design review and is the person to ring if something feels wrong. ### Mei Prowse, project architect Your daily contact from Stage 1 to handover. She keeps the federated model and answers within one working day. ### Tunde Amory, partner Leads the energy model and the carbon budget. He will be blunt about what the Passivhaus target costs and what it saves. ### Callum Ostrow, studio manager Sends the invoices, books the meetings and chases the consultants, so that neither of you has to. ## The first nine weeks RIBA Stage 1, Preparation and Brief. By the end of it we'll all know what is being built, for how much, and at what carbon cost. ### 1. Site walk, Monday 8 March We meet at the top gate at 10:00 and walk the boundary with the laser scan team. Bring boots. The slope is wetter than it looks from the lane. ### 2. Brief workshop, Wednesday 17 March Half a day at our studio. First how you live, then the collection, piece by piece: weights, light, and what you want to see from the bed. ### 3. Surveys under way, from 30 March Topographic, arboricultural and ground investigation. You appoint them directly, on quotes we've checked, and we manage the work. ### 4. Stage 1 brief, Friday 23 April Project brief, the quantity surveyor's budget check and a carbon budget in kgCO2e/m². It arrives as a live model link with the numbers beside it. ### 5. Concept design starts, Monday 10 May Once you have approved the brief. Two weeks of review are built in, and we'd rather you used them than rushed. ## Programme ### Programme to the end of concept Dates assume the surveys report on time. The ground investigation is the one most likely to move, and if it does we'll tell you the same day. | Task | Start | End | Duration | Label | | --- | --- | --- | --- | --- | | Site walk and laser scan | 2027-03-08 | 2027-03-09 | 5 days | Stage 1 | | Brief workshop | 2027-03-17 | 2027-03-18 | 5 days | Stage 1 | | Project brief and carbon budget | 2027-03-22 | 2027-04-23 | 5 days | Stage 1 | | Topographic and tree surveys | 2027-03-30 | 2027-04-16 | 5 days | Surveys | | Ground investigation | 2027-04-05 | 2027-04-23 | 5 days | Surveys | | Your review of the brief | 2027-04-26 | 2027-05-07 | 5 days | Review | | Massing options in the model | 2027-05-10 | 2027-06-04 | 5 days | Stage 2 | | VR walkthrough at the site | 2027-06-08 | 2027-06-09 | 5 days | Stage 2 | | Pre-application advice request | 2027-06-14 | 2027-07-02 | 5 days | Stage 2 | ## What we need from you Three items, all in by Wednesday 24 March at the latest. The surveys can't be booked without the first and third, and the workshop goes better with the second. ### Title plan and covenants The Land Registry title plan and any covenants on the field. Send by Friday 19 March so that we can check the boundary before the scan is processed. *Aerial view of a hillside field and its boundary* ### Collection inventory All forty pieces: dimensions, weight, and whether each one can take daylight. Your insurer's schedule is enough. Send by Tuesday 16 March. *Bronze sculpture on a concrete plinth in side light* ### Survey budget approval £9,640 plus VAT across the three surveys, paid to the surveyors directly. A one-line reply by Wednesday 24 March is all we need. *Laser scanner on a tripod on a grassy slope* ## How we work The working habits behind the appointment. None of this changes what you signed. ### Feedback One voice, please. Talk between yourselves, then send us one reply within five working days of each issue. We'll work with disagreement, and we'd rather hear it than guess at it. Late feedback moves dates. We will always tell you by how much. ### Meetings A thirty-minute video call every second Thursday at 08:30, with notes in your inbox within a day. On site or at the studio once a month from Stage 2. Cancel freely. We only bill the fee, never the meeting. ### Files and the model Everything sits in one shared project space: the federated model, the live 3D preview, surveys and minutes. Open the model on a phone and walk it whenever you like. You don't need software or a password manager, only the link we send you. ### Invoices Our fee is 12.5 percent of the build cost: £356,250 plus VAT on the current £2.85m budget. We invoice monthly against stage progress, payable in 14 days. Callum sends each one with a line saying what it covers. ### Costs you pay directly Surveys, the structural engineer, the M&E consultant, the quantity surveyor, the planning fee, building control and any party wall surveyor. We'll bring you quotes and manage the people. The contracts and the bills are yours. ### Planning No architect can promise consent, and we won't. Expect 8 to 13 weeks of determination once the application is in. That wait is statutory, so it sits in the programme from the first day and we don't plan around a quick answer. ## Confirm ### See you at the top gate A quick confirmation below and we'll book the scan team. If 8 March no longer works, tell Mei today, because the scanners are hard to rebook before April. ### Prepared by **Frances Lacey** Partner, Lacey Amory Architects Studio 4, Kingsmead Works Bath BA1 2LX frances@laceyamory.co.uk ### For confirmation by **Verity and Joss Penhallow** Beacon Field House Day-to-day contact: Mei Prowse mei@laceyamory.co.uk ### Confirm you have read this Confirming tells us that you've read how we work, that feedback will come as one reply within five working days, and that the site walk stands for Monday 8 March 2027 at 10:00. It changes nothing in your signed RIBA appointment.