--- title: "Lumi Harbour Procurement Tracker, Week 24 | Mardna Talvik" description: "Procurement tracker for Lumi Harbour by Mardna Talvik: order status, budget committed, lead times against the install date, progress by zone and one decision." canonical: "https://pr-110.preview.formlio.com/documents/tallinn-interior-design-procurement-tracker" locale: "en" type: "document" lastModified: "2026-11-08" alternates: fr: "https://pr-110.preview.formlio.com/fr/documents/tallinn-suivi-des-achats-design-interieur.md" --- # Lumi Harbour Procurement Tracker, Week 24 | Mardna Talvik ## Tracker ### Procurement tracker, week 24 *Status update* - Updated: 16 June 2027 - Lines ordered: 151 of 214 - Install starts: 4 October 2027 - Your decision: One, by 21 June *Wrapped furniture on steel racking in a consolidation store* *Mardna Talvik* ## Status ### Status at week 24 Read from the live FF&E tracker on 16 June. All values in EUR, excluding VAT. The tracker link stays current, and this page is the summary we send every second Wednesday. ### Lines ordered of 214 **151** ### Lines delivered to store **38** ### Committed of €486,500 **€351,280** ### Line at risk **1** ## The one thing One supplier has slipped five weeks. The lounge chairs now land after install starts, and that is the only line that can move opening. ## Against plan ### Where the money and the lines are From the live tracker, 16 June 2027. Committed spend is 72% of budget with 71% of lines ordered, so the remaining lines carry no cost surprise so far. ### Committed by category, € thousand | Label | Value | | --- | --- | | Beds, casegoods | 148.6 | | Upholstery | 72.4 | | Joinery | 61.8 | | Lighting | 38.2 | | Textiles | 19.9 | | Accessories | 10.4 | ### Status of 214 lines | Label | Value | | --- | --- | | Delivered | 38 | | In production | 94 | | Awaiting confirmation | 19 | | Not yet ordered | 63 | ## Lead times ### Lead times against the 4 October install Every order date, lead time and delivery is drawn from supplier confirmations. Item codes and PO numbers sit in the tracker. Only the lounge chair line crosses the install date. | Task | Start | End | Duration | Label | | --- | --- | --- | --- | --- | | Beds and casegoods, 12 weeks | 2027-05-03 | 2027-07-23 | 5 days | Production | | Joinery, 12 weeks | 2027-05-24 | 2027-08-13 | 5 days | Production | | Lighting, 9 weeks | 2027-06-07 | 2027-08-06 | 5 days | Production | | Lounge chairs, 22 weeks, at risk | 2027-05-17 | 2027-10-15 | 5 days | Production | | Textile orders close | 2027-06-28 | 2027-07-09 | 5 days | To order | | Textiles, 8 weeks | 2027-07-12 | 2027-09-03 | 5 days | To order | | Consolidate at store | 2027-08-16 | 2027-09-24 | 5 days | Logistics | | Install, 38 units | 2027-10-04 | 2027-10-22 | 5 days | Install | | Snag list | 2027-10-25 | 2027-10-29 | 5 days | Install | ## How a line moves ### How a line moves through the tracker Every one of the 214 lines passes through the same five states. The date beside each state in the tracker is the one the supplier confirmed in writing. ### 1. Specified Finish, quantity, net price and supplier are locked in the schedule, and you've signed that group of lines off. ### 2. Ordered We issue the purchase order and pay the deposit. The supplier has three working days to confirm a dispatch date. ### 3. In production Rasmus checks progress at weeks 4 and 8 of any lead time over 10 weeks, with factory photos logged against the line. ### 4. Delivered to store Received at our Ülemiste store, unpacked and checked against the specification within two working days. Damage goes back the same week. ### 5. Installed Placed in its unit and closed off on the snag list. A line isn't finished until Kadri's team has signed that unit over. ## By zone ### Status by zone Open a zone to see where it stands. Line counts add up to the 214 in the tracker. ### Studios, 26 units *Aparthotel studio with oak bed and wardrobe joinery* ### One-bed suites, 12 units *Suite living area with a wool sofa bed and sheer curtains* ### Lobby and lounge *Hotel lobby lounge with low oak tables* ### Café *Cafe with oak bar counter, steel stools and pendants* ## Risks and access ### Risks, access and contingency The things we are watching. Each has an owner and a date in the tracker, and none has reached the budget yet. ### Why the lounge chairs slipped The maker lost a foam supplier in May and has moved production to a second plant. Written confirmation now reads 15 October, against 10 September in the order. We have asked for a cost-free cancellation window until 25 June, which they have accepted. ### Contingency, what's left The €486,500 budget holds €44,227 of contingency. None has been drawn so far. The substitution below would add €2,360 back to it. ### Freight and customs Three containers come from outside the EU, and clearance is covered in each landed price. We've allowed nine working days from port to store at Muuga. A longer hold moves the store date, not install, until 24 September. ### Access at the harbour site The main contractor releases floors in sequence from 4 October. Goods lift booking is 07:00 to 15:00, and two loading bays are shared with the fit-out trades. Rasmus holds the weekly slot list. ### Deposits and changes Deposits on made-to-order lines average 40%. A change after order loses the deposit and restarts the lead time, which we'd flag here before you decide. ## Your decision ### One decision, by Monday 21 June We recommend the substitution. Same wool, same seat height, a slightly narrower arm, sample at your office from Thursday. If you keep the original, the lobby opens with rented seating until the chairs arrive on 15 October. ### Prepared by **Rasmus Talvik** Project director, Mardna Talvik Telliskivi 42, 10611 Tallinn rasmus@mardnatalvik.ee ### For approval by **Kadri Tamm** General manager, Lumi Harbour Next tracker update: Wednesday 30 June 2027. ### Approve the lounge chair substitution By confirming, you approve replacing the 18 lounge chairs with the alternative from the Finnish workshop, at €2,360 less overall and delivery to store on 13 September 2027. We will cancel the original order by 25 June at no cost.