Sign this and 31 orders go out on Monday.
What you are approving
You are approving the furniture, fittings and lighting for your third floor at Pinfold Square: £196,614 plus VAT, against the £198,400 budget we agreed in January.
If you sign by Friday 16 April, orders go out on Monday 19 April and you move in on 13 September as planned.
If you sign a week later, upholstery slots at the workshop move to the following batch and the move-in date becomes 27 September. Neither option changes the price.
The selection, as you saw it in the sample room
Six things worth another look before you sign. Everything else is in the schedule below and in the live specification link.
The schedule, priced line by line
All figures in GBP, plus VAT, at trade price. Our 12% procurement fee is billed separately under the design contract. Lead times are from order date.
Reception and client suite
The arrival, plus three client rooms.
Reception and client suite
The arrival, plus three client rooms.
Reception desk, oak and terrazzo
Sheffield joinery shop, 11 weeks.
Client room tables
Solid oak, 10 weeks.
Client room chairs, wool COM
UK upholstery workshop, 14 weeks.
Reception sofas
Low-VOC foam, 14 weeks.
Acoustic wall panels, recycled felt
Six weeks, fitted by the joiner.
Work floor
Sixty-two people, 58 fixed desks.
Work floor
Sixty-two people, 58 fixed desks.
Sit-stand desks, linoleum top
Eight weeks, delivered flat.
Task chairs
Stocked item, 6 weeks.
Acoustic phone booths
Oak and felt, 9 weeks.
Storage joinery
Modular units, 11 weeks.
Pendant and desk lighting scheme
Dimmable and sensor-linked, 8 weeks.
Optional add-ons
Not in the total above. Tick any you want ordered with the rest.
Optional add-ons
Not in the total above. Tick any you want ordered with the rest.
Reception desk in honed limestone
Replaces terrazzo, adds 2 weeks.
Planting scheme with 12 months' care
Installed the week before move-in.
Breakout stools
Twelve, matching the task chair frame.
What changed since the March review
Three changes, all from your comments in the sample room. The net effect on the budget is £1,786 under.
Client chairs reupholstered
You found the first wool too warm-toned next to the oak. The grey-green costs £38 more per chair and keeps its 14 week lead time.
A fourth phone booth
Your survey showed 19 people on calls at peak. We added one booth and took two desks out of the south bay to make room.
Sensor-linked lighting
We moved the desk lights onto occupancy sensors. It adds £1,240 now, and our estimate is about 18% less lighting energy across the floor.
What is fixed after you sign, and what can still move
Written down so nobody has to guess in June. Imogen Shaw at our studio handles any change request.
Fixed the moment orders are placed
Everything made to order: the reception desk, client room tables and chairs, sofas, phone booths and storage joinery. Deposits on these are 50%, and the makers don't refund them. A change after 19 April costs that deposit and restarts the lead time for that piece.
What can still move until 18 June
Desk and task chair quantities, within five either way. Pendant positions, which follow the final ceiling grid. The add-ons above, if you want to pick any of them up later at the same price.
Prices and currency
Prices are held for 30 days from this document, until 2 May 2027. Two items come from an Italian supplier and are priced in euros. We've fixed them at today's rate and we carry the difference, up or down.
Delivery, access and storage
The building allows goods lift bookings from 7am to 10am, so install runs in early starts. Our Rotherham store holds everything that lands early, at no charge for up to six weeks.
If you need to stop
Tell us before 16 April and nothing is owed beyond the design fee already invoiced. After orders go out, you pay for goods already made or in production, and we will try to resell or redirect what we can.
Twenty-one weeks from your signature to move-in
Upholstery sets the date at 14 weeks. Everything else has room, so install follows the last delivery into store.
Orders issued, deposits paid
Acoustic panels, 6 weeks
Task chairs, 6 weeks
Desks and lighting, 8 weeks
Storage joinery and reception desk, 11 weeks
Upholstery, 14 weeks
Store check
Install, early starts
Snag list
Move-in
The week after you sign
Three things happen in order, and you only have to do the first.
You sign, by 16 April
Tick any add-ons above, then approve below. If you want to walk the sample room once more, we'd rather you did that first.
We order, 19 April
Thirty-one purchase orders go out, and the live tracker opens with each one and its delivery date.
You pay deposits, by 23 April
One consolidated invoice for the deposits, so your finance team sees a single payment and a single VAT line.
Your signature, by Friday 16 April
We recommend signing as it stands. If you want to hold one item back, tell us which and we will separate it, because the rest can still go on time.
Prepared by
Hannah Ferris Director, Ferris Oakden
22 Sylvester Yard, Sheffield S1 4RN hannah@ferrisoakden.co.uk
For approval by
Joanne Whitaker Managing Partner, Alder Row Partners
Pinfold Square, Sheffield We've kept Wednesday 14 April at 2pm open, if you would like a last walk through.
Approve the FF&E selection
By signing, you approve the schedule above at £196,614 plus VAT, with any add-ons you ticked, and authorise Ferris Oakden to place orders on 19 April 2027. Made-to-order deposits become non-refundable once placed. Move-in stays 13 September 2027.